Events

Creating your event on Workplace is an easy way to keep your colleagues informed. Find out more about setting up your event, sending invitations and customizing your event page.

Creating events
To create an event:
  1. From your Home Page, click See More in the Explore section.
  2. Click Events.
  3. Click Create Event to the right.
  4. Choose your privacy settings and fill in the event name, details, location and time. Keep in mind that you'll need to include an event name.
  5. Click Create.
    • For private events, click Invite to add people to the guest list.
    • For community events, click Share > Invite Coworkers. Check or search for the names of the people you want to invite, then click Send Invitations.
Learn more about managing events.
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To create an event for a group:
  1. From the group, click More > Events and then click Create Event.
  2. Fill in the event name, location, description and time, and choose your privacy settings. Keep in mind that you'll need to include an event name.
  3. Choose if you'd like to invite all members of the group.
  4. Click Create.
You'll be taken to your event where you can share posts, upload photos, invite more guests and edit event details.
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For community events:
  • Go to the event and click Going, Interested or Invited to see who's responded.
For private events:
  • Go to the event and click Going, Maybe or Invited to see who's responded.
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Your event's privacy settings depend on the type of event you've created and how you created the event. Keep in mind that you can't amend an event's privacy settings after you've created it.
Private Events
  • Only invited guests can see details of a private event.
  • You can choose to let guests invite other coworkers to a private event.
  • A private event is created outside of a group.
  • If the private event url is shared with users who haven't been invited to the event, the link will appear as a broken link or an unavailable attachment.
Open Events
  • An open event is open to all users in a company's community.
  • Open events can be shared with other people in the community.
Event Created in a Group
  • An event created in a group adopts the group's privacy settings. For example, an event created in an open group would be an open event.
  • The sharing feature is only available in open group events.
Learn more about managing events.
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To add a cover photo or video to an event as the host:
  1. For Private events, click Add Cover Photo from the event. For Community events, click Upload Photo or Video.
  2. Click Upload Photo or Video. For best results, choose photos or videos that are 1200x628 pixels (about a 2:1 ratio). The recommended length for videos is between 30 seconds and a maximum time limit of 5 minutes.
  3. Choose your photo or video and reposition it if you like, then click Save.
Note: Keep in mind that you can't edit the size of a main photo or video after it's been added to an event. If this is a public event, anyone who views the event can see its photos and videos. Photos and videos posted on private events are only visible to people who were invited.
Learn more about managing events.
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To create a repeat event:
  1. Click from an event you hosted and then select Duplicate Event.
  2. You can keep or edit the name, details, location, privacy and time of the event.
  3. Click Create.
Learn more about managing events.
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If your event has multiple dates, you can create a recurring event for your group.
To create a recurring event for your group when you're logged into Workplace from your computer:
  1. Click More > Events > Create an event at the top of your group's timeline.
  2. Add an event photo, then enter your event's name and location.
  3. Next to Frequency, click the dropdown menu to select whether you'd like your event to occur once, daily or weekly. To create a custom event frequency:
    • Click Custom and select the dates on the calendar that your event occurs.
    • Once you've selected the calendar dates, click + Add Time to add start and end times for each date. You can also click to check the box next to Add this time to all the event dates if your event is at the same time for each date. When you've finished adding a time, click Add.
    • After you've added a time, you can click to duplicate times for certain dates.
    • Click Done when you've finished.
  4. Add other details about your event.
  5. Click Create.
Keep in mind that events are limited to recurring 52 times, and location and timezone can't be edited once an event has started.
Learn more about managing events.
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Only the event host can add more hosts to their event.
To add a co-host:
  1. Click Edit at the top right of the event.
  2. Next to Co-hosts, click where it says Add Coworkers and enter their names.
  3. Click Save.
Hosts and co-hosts can invite more people to an event and edit event details. When you create an event, you're automatically listed as the host.
Coworkers you invite to co-host your event won't be sent a request and will automatically become admins of your event if they RSVP as Interested or Going.
Learn more about managing events.
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Promoting events
If you're the host of an event, you can invite coworkers to it. When you create an event, you're automatically listed as a host.
To invite people to a private event:
  1. From the event, click Invite in the top right.
  2. Search for and select coworkers to invite, then click Send Invites.
To invite people to a community event:
  1. From the event, click Share > Invite Coworker.
  2. Search for and select coworkers to invite, then click Send Invites.
You can invite up to 250 coworkers to an event. If you're the admin of a group, you can invite up to 5,000 coworkers to an event.
Learn more about managing events.
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You can share an event in a group or message so more people can see it. You can also invite your coworkers to an event.
To share a community event:
  1. From your News Feed, click Events at the left.
  2. Click the event you'd like to share.
  3. Below the cover photo, click Share.
  4. Select Invite Coworkers, Share in Workplace Chat or Share as Post. You can also copy the event's URL and paste it into a post or message.
Note: If you're sharing a private event, only coworkers that have been invited will be able to view or join it.
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You can export events from Workplace into calendar programs like Apple Calendar, Microsoft Outlook and Google Calendar.
To export all of your upcoming events:
  1. Click See More from the Home panel to the left.
  2. Click Events.
  3. Click Upcoming Events in the top right to export all upcoming events.
To integrate your events into other calendars using the webcal URL, right click on Upcoming Events in the top right and click Copy Link Address.
You can also export an individual event to another calendar program:
  1. Go to the event you'd like to export and click then click Export Event.
  2. Select whether to save the event to your computer or send it in an email.
  3. Click Export.
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